The Childcare module facilitates managing children’s attendance, billing to parents, and issuing income tax receipts.
This module also enables you to manage all the information in children’s and guardians’ records.
Simplify your information management and enhance profitability in your daycare or childcare centre.
Child and parent records
Complete medical records (allergies, dietary restrictions, medical conditions, medication protocols, vaccinations, incident reports, weight management, etc.)
Unlimited number of parents, guardians, payers, and emergency contacts for each child record
Reports printed in parents’ preferred language (English or French)
Easy management of sick days, absences, vacations, and pedagogical days (ability to view leave bank usage for each cycle)
Group management according to age and maximum capacity
Up to 100 custom fields for each type of record (parent, child, etc.)
Default configuration of maximum age for infants (18, 24, and 30 months)
Send batch emails to parents using Eco2 (features provided with the Eco2 option)
Enrolment report for the Ministère de la Famille’s activity report (for subsidized childcare services)
Attendance and occupancy rate management
Print attendance record
Produce certificate of childcare services received
Manage special days by location (days closed, holidays)
Register one child in two groups, for the same attendance week
Manage attendance by group, including history
Calculate occupancy rate (for subsidized childcare services)
Produce activity reports (for subsidized childcare services)
Billing, cheques and payments
Distribute billing of childcare fees by percentage between two parents
Integrate fixed items (not related to attendance) in the billing for each attendance period
Calculate childcare fees by project
Produce and print provincial and federal tax receipts for parents
Create and manage percentage or cash discounts
Print invoices, account statements and detailed history for parents
Manage accounts receivables by age of account and retroactive management of rates for childcare fees
Batch entry of postdated cheques
Send invoices, account statements, detailed history, payment and collection confirmations, and income tax slips using the Eco2 batch email wizard (features provided with the Eco2 option)
Inventory management
Inventory management tool for childcare service assets
Photo display for each item
Keep a record of items loaned to employees, parents, HCPs, or other persons
Insurance report in the event of a claim
HCP management for coordinating offices (option available)
Complete HCPs record
Calculate and pay subsidies
Manage visits and events using system reminders
Send event reminders to HCPs by email using the Eco2 option
Validate the number of APSS days
Produce multiple occupancy rate tables for HCPs
Produce T4A tax receipts and RL-27 statements
