The Childcare module facilitates managing children’s attendance, billing to parents, and issuing income tax receipts.

This module also enables you to manage all the information in children’s and guardians’ records.
Simplify your information management and enhance profitability in your daycare or childcare centre.

Child and parent records

  • Complete medical records (allergies, dietary restrictions, medical conditions, medication protocols, vaccinations, incident reports, weight management, etc.)

  • Unlimited number of parents, guardians, payers, and emergency contacts for each child record

  • Reports printed in parents’ preferred language (English or French)

  • Easy management of sick days, absences, vacations, and pedagogical days (ability to view leave bank usage for each cycle)

  • Group management according to age and maximum capacity

  • Up to 100 custom fields for each type of record (parent, child, etc.)

  • Default configuration of maximum age for infants (18, 24, and 30 months)

  • Send batch emails to parents using Eco2 (features provided with the Eco2 option)

  • Enrolment report for the Ministère de la Famille’s activity report (for subsidized childcare services)

Attendance and occupancy rate management

  • Print attendance record

  • Produce certificate of childcare services received

  • Manage special days by location (days closed, holidays)

  • Register one child in two groups, for the same attendance week

  • Manage attendance by group, including history

  • Calculate occupancy rate (for subsidized childcare services)

  • Produce activity reports (for subsidized childcare services)

Billing, cheques and payments

  • Distribute billing of childcare fees by percentage between two parents

  • Integrate fixed items (not related to attendance) in the billing for each attendance period

  • Calculate childcare fees by project

  • Produce and print provincial and federal tax receipts for parents

  • Create and manage percentage or cash discounts

  • Print invoices, account statements and detailed history for parents

  • Manage accounts receivables by age of account and retroactive management of rates for childcare fees

  • Batch entry of postdated cheques

  • Send invoices, account statements, detailed history, payment and collection confirmations, and income tax slips using the Eco2 batch email wizard (features provided with the Eco2 option)

Inventory management

  • Inventory management tool for childcare service assets

  • Photo display for each item

  • Keep a record of items loaned to employees, parents, HCPs, or other persons

  • Insurance report in the event of a claim

HCP management for coordinating offices (option available)

  • Complete HCPs record

  • Calculate and pay subsidies

  • Manage visits and events using system reminders

  • Send event reminders to HCPs by email using the Eco2 option

  • Validate the number of APSS days

  • Produce multiple occupancy rate tables for HCPs

  • Produce T4A tax receipts and RL-27 statements

Other modules that could
interest you

Finances module

The financial management module provides all the essential tools for the accounting management of your childcare service, from the management of banking operations and supplier accounts to the production of reports and financial statements.

Human resources module

The human resources management module allows you to carry out all operations related to the management of employee records, payroll processing and the production of statements, remittances and source deduction.

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